PeopleSoft’s final calculation functionality enables you to access the database 7 days a week, 24 hours a day, without interrupting payroll processing. This means that you can confirm a payroll while people continue to modify employee pay data, even though a final calculation or confirmation is underway. If you want your last minute online changes to be included in a payroll for which the final calculation process has already been run (but not confirmed), you can rerun the final calculation process before confirming.
Behind the Scenes Indicators
PeopleSoft Payroll for North America uses the following behind-the-scenes indicators to mark paysheets with the final calculation status and with the status of any online changes to employee data:
| Locked for Confirm Indicator | The final calculation process sets this invisible indicator on the paysheets at the beginning of a final calc. The preliminary calculation process clears this indicator. |
| Paysheet Recalculation Indicator | This indicator, which is also not visible on the paysheet, is set when online changes are made to employee pay data. Relevant values are: Available for Update: Indicates online updates made when the Locked for Confirm indicator is set (final calc has been run) at the time the update is made. Needs Update: Indicates online updates made when the Locked for Confirm indicator is not set (final calc has not been run) at the time the update is made. |
When you make modifications to employee pay data, PeopleCode on the employee data pages reads the paysheet to see if the Locked for Confirm indicator is set. If it is, the system enables you to confirm the payroll without recalculation. If you rerun the final calc selecting either the Only Calculate Where Needed or (Re)Calculate All Checks option on the Pay Calculation run control page, the system applies all appropriate changes to the paysheets and ignores the Locked for Confirm indicator.
The Locked for Confirm indicator is set at the beginning of the final calculation process for on-cycle payroll runs. Employee pay data changes made after the indicator is set will not be included in the pay calculation unless final calculation is rerun.
The Confirmation process clears the Locked for Confirm indicator.
Example
Here’s an example to show how these indicators work together:
1. You run final calculation.
The Locked for Confirm indicator is set on the paysheets at the beginning of the final calc run.
2. You make online changes to employee pay data.
You get a message that tells you that the changes will not be picked up until the next payroll calculation (for this pay run or the next).
The Paysheet Recalculation indicator is set to Available for Update.
3. You either confirm the payroll or recalculate the payroll.
· If you confirm the payroll, the online changes are not included.
The confirmation process also clears the Locked for Confirm indicator and the Paysheet Recalculation indicator.
· If you rerun the final calculation, the changes are included.
The changes are included whether you select Only Calculate Where Needed or (Re)Calculate All Checks on the Pay Calculation run control page.
