Salaried Employees:
Update Payroll does not send the hours or amounts to payroll that have been reported to the Time Reporting Code that is mapped to the default Regular Earnings Code specified on the Pay Group Table. Salaried employees are paid the amount that is posted in the Reg Salary field on the paysheet pay earnings line. If Time and Labor were to update the hours that were reported to a Time Reporting Code, which has been mapped to the default Regular Earnings Code, the employee would be paid incorrectly.
The same reasoning applies for deleting the defaulted holiday time, which is created by the paysheet process and posted as Other Earnings with the default holiday Earnings Code specified on the Pay Group Table. For Time and Labor employees, the Update Payroll process deletes this generated holiday time; you should report the holiday time through the Time and Labor application.
If you need to report a rate override for a salaried employee's regular hours, you need to report the information with a Time Reporting Code that has been mapped to an Earnings Code that is not the pay group's default Regular Earnings Code. Update Payroll does not update time to payroll if you report an override rate using the pay group's default Regular Earnings Code.
Earnings Table Setup:
Earnings Table - Hours Only Turned Off for Exception Hourly Employees
The Hours Only (Reduces from Reg Pay) field on the Earnings Table determines whether hours or earnings for the Earnings Type should reduce the employee's regular pay. You typically use this field for Earnings Types like holiday, sick leave, and vacation leave. If you turn on this check box, the hours associated with this Earnings Type will reduce the number of regular hours (Reg Hrs In) on the paysheet for hourly and exception hourly employees, or will reduce the regular earnings (Reg Salary) for salaried employees. This feature is useful for salaried employees who report Vacation and Sick leave through Time and Labor. By setting up Vacation and Sick Leave Earnings Codes as Reducing from Regular pay, Time and Labor can send this reported time to payroll for salaried employees and the system will pay the employees correctly.
To Time and Labor, Hourly and Exception Hourly employees are the same. However, the Pay Update process treats Hourly and Exception hourly employees different from Salaried employees. For Hourly or Exception Hourly employees, any Regular Hours created by the paysheet process are zeroed out. It is expected that regular time is to be reported through Time and Labor.
For Salaried employees, the situation is a bit different. Since salaried employees are not paid on an hourly basis, it is not appropriate to pay a salaried employee based on the number of regular hours reported in Time and Labor. In this case, the Pay Update process does not zero out any regular earnings created by the paysheet process. In addition, the Pay Update process does not load paysheets with any Time and Labor earnings mapped to the default Regular earnings code for the salaried employee's paygroup.
Regardless of an employee's type, any Holiday hours created by the paysheet process are removed prior to loading Time and Labor Earnings through Pay Update. It is expected that all Holiday time is either to be reported through Time and Labor, or created by Time and Labor system processes.
Update Payroll does not send the hours or amounts to payroll that have been reported to the Time Reporting Code that is mapped to the default Regular Earnings Code specified on the Pay Group Table. Salaried employees are paid the amount that is posted in the Reg Salary field on the paysheet pay earnings line. If Time and Labor were to update the hours that were reported to a Time Reporting Code, which has been mapped to the default Regular Earnings Code, the employee would be paid incorrectly.
The same reasoning applies for deleting the defaulted holiday time, which is created by the paysheet process and posted as Other Earnings with the default holiday Earnings Code specified on the Pay Group Table. For Time and Labor employees, the Update Payroll process deletes this generated holiday time; you should report the holiday time through the Time and Labor application.
If you need to report a rate override for a salaried employee's regular hours, you need to report the information with a Time Reporting Code that has been mapped to an Earnings Code that is not the pay group's default Regular Earnings Code. Update Payroll does not update time to payroll if you report an override rate using the pay group's default Regular Earnings Code.
Earnings Table Setup:
Earnings Table - Hours Only Turned Off for Exception Hourly Employees
The Hours Only (Reduces from Reg Pay) field on the Earnings Table determines whether hours or earnings for the Earnings Type should reduce the employee's regular pay. You typically use this field for Earnings Types like holiday, sick leave, and vacation leave. If you turn on this check box, the hours associated with this Earnings Type will reduce the number of regular hours (Reg Hrs In) on the paysheet for hourly and exception hourly employees, or will reduce the regular earnings (Reg Salary) for salaried employees. This feature is useful for salaried employees who report Vacation and Sick leave through Time and Labor. By setting up Vacation and Sick Leave Earnings Codes as Reducing from Regular pay, Time and Labor can send this reported time to payroll for salaried employees and the system will pay the employees correctly.
To Time and Labor, Hourly and Exception Hourly employees are the same. However, the Pay Update process treats Hourly and Exception hourly employees different from Salaried employees. For Hourly or Exception Hourly employees, any Regular Hours created by the paysheet process are zeroed out. It is expected that regular time is to be reported through Time and Labor.
For Salaried employees, the situation is a bit different. Since salaried employees are not paid on an hourly basis, it is not appropriate to pay a salaried employee based on the number of regular hours reported in Time and Labor. In this case, the Pay Update process does not zero out any regular earnings created by the paysheet process. In addition, the Pay Update process does not load paysheets with any Time and Labor earnings mapped to the default Regular earnings code for the salaried employee's paygroup.
Regardless of an employee's type, any Holiday hours created by the paysheet process are removed prior to loading Time and Labor Earnings through Pay Update. It is expected that all Holiday time is either to be reported through Time and Labor, or created by Time and Labor system processes.
