PeopleSoft North Americal Payroll Pay Process - Posted from mybasicknowledge

PeopleSoft Payroll can be logically divided into the following 4 processes or steps:

1. Configuration (Control) Tables - Validation and data integrity controls required to process payroll
2. Maintain Payroll Data - Employee level maintenance of payroll data
3. PeopleSoft Payroll Processes  - Iterative processing required in production of paychecks (based on pay frequency)
4. Reporting capabilities - Blend between standard reports delivered by PeopleSoft and packaged reporting tools

This article is focused on PeopleSoft Payroll Processes, and the 3 functions that comprise the iterative process of executing payroll:  Create Paysheets, Run Pay Calculation, Run Pay Confirmation. 

Create Paysheets

Paysheets are used in the Manage Payroll Process menu to enter time and any additional payroll-related information for the current pay period (such as earnings, frequency, one-time deductions, one-time garnishments, one-time taxes, accounting data, and tax periods).  Any data that is required to calculate payroll successfully needs to be entered on an employee’s paysheet.

To load time or amount data into paysheets, PeopleSoft delivers functionality using its Time and Labor product.  Without the Time and Labor product, an interface would need to take the load from time capture devices/rules processing and insert it on the appropriate employee paysheets.  This type of interface is typically created using SQR and can be used for lump sum payments, time data, commission-based earnings, and virtually any type of pay.

Run Pay Calculation

In PeopleSoft Payroll for North America, pay calculation is an iterative process. You can run and rerun calculations repeatedly until you are confident that the payroll data is correct.

Run the payroll calculation after you create and update paysheets with the required information for the pay period. The pay calculation processes:

1. All the information that you set up in the PeopleSoft HRMS and PeopleSoft Payroll for North America tables and at the employee level.  (deduction details, paygroup details, etc.)
2. The additional information provided on paysheets.

After you run the pay calculation, view the results of paycheck earnings, deductions, and taxes using the Paycheck pages in the Manage Payroll Process menu. PeopleSoft Payroll for North America includes several standard reports that you can print and modify to verify the results of the pay calculation.

The system also produces an error report to make you aware of information that might be entered or set up incorrectly.   This error report can be used to determine which paysheets and paylines need to be adjusted in order to process properly.

When you are satisfied with the results of your preliminary pay calculation runs, and you have corrected all errors, you can run the final pay calculation and proceed to pay confirmation. Run the pay calculation again in final calculation mode.  This process locks in the paysheets and will not allow updates from changes to employee records or base table changes.

Run Pay Confirmation

Pay Confirmation is the final step in running payroll.  Running the Pay Confirmation process indicates that all the information has been reviewed and approved for this pay run, and that paychecks are ready to be produced.

During Pay Confirmation, the system updates all balances for earnings, deductions, Check Year-to-Date, taxes, garnishments, arrears, and leave accruals; the system also assigns check and advice numbers.

After a payroll has been confirmed, you can generate checks, advices, and any other payroll reports. You can also generate the direct deposit, general ledger, or any other interface. You can review an employee's check totals and payroll balances online.